Die kurze Antwort
A weight dispute is cheapest to settle at the gate. Weigh twice, print one ticket, and apply the net weight to one purchase line.
Where the dispute really starts
Quality control usually starts at the goods receipt, after the truck has left the weighbridge. But the first number to be argued about is the weight. The driver says one figure, the supplier's delivery note says another, the clerk writes a third on a pad, and a day later somebody retypes it into the purchase order. By the time the quantity is wrong, nobody can say who made it wrong.
Treat the weighbridge as the first quality gate. If the weight is captured once, from the scale, tied to a ticket, and applied straight to the purchase line, there is a single number and a single record.
Two weighings, in either order
A truck is weighed twice: loaded and empty. For deliveries in, the loaded weighing normally comes first. For loads going out, the empty truck is often weighed first. Real gates do both, so the system must accept either order. The ticket shows gross, tare and net, and the net is the number that matters.
A gate that forces one order produces workarounds, such as a weighing entered as a placeholder. A gate that accepts either removes the reason for them.
- First weighingGross or tare, whichever the truck needs first
- Second weighingThe other one, after loading or unloading
- TicketGross, tare and net on one weighbridge ticket
- Bewerben Sie sichThe net weight goes to the document line
One ticket, one line
The net weight can be applied to a purchase line, a sales line, a return line or a transfer line. That covers goods coming in, going out, going back and moving between locations, with the same ticket and the same routine.
Two features matter in practice. First, several trucks can feed one line. A large purchase of grain rarely arrives in one vehicle. The second truck is applied to the same line, so the line grows by what really arrived. Second, the weight is applied to the document, so nobody retypes it. The quantity on the purchase line comes from the ticket.
Weights only from a fresh, stable reading
Scales fluctuate. A truck that rolls onto the platform shows a number that climbs and settles, and a clerk in a hurry can capture it mid-climb. The weighbridge feature takes weights only from a fresh, stable reading. A stale value left over from the previous truck, or a number that is still moving, is not a valid weight.
This single rule removes a common source of arguments. When a supplier challenges a weight, you can say the figure was taken from a stable reading, at a time, on a ticket.
The paperwork that comes out
The ticket is printed, and so is the gate pass that lets the truck leave. Among the ten A4 reports, the weighbridge ticket, the gate pass and the weighbridge register are the three that matter here. The register is the list a procurement manager wants at month end: which trucks, which lines, which net weights.
- The ticket goes with the driver.
- The gate pass goes to the security post.
- The register goes to procurement and finance.
Why this is a quality matter
Receiving the wrong quantity is a quality failure of its own, and the weighbridge also supports the rest of your chain. A truck weighed in against a purchase line starts a record that links the delivery to the order. Lists in Business Central drill down to the ticket behind each number, so a question about a quantity ends at a ticket rather than at a shrug. If you also run ManufacturingFlow 365, lots can then be traced forwards and backwards, and a recall can list the affected lots and customers.
A walk through one delivery
A truck arrives with a delivery note. The operator at the gate weighs it on the way in and the system holds the first reading. The truck unloads and returns to the scale. The second reading completes the ticket, and the net weight is applied to the purchase line. The ticket and the gate pass are printed, the driver leaves, and the buyer sees the received quantity on the line without anyone typing it.
Now imagine the supplier disputes the figure a week later. You have a ticket with gross, tare and net, a register entry and a purchase line that carries the same net. The conversation is about one number that everybody can see, which is a much shorter conversation.
In Business Central
The features involved are the weighbridge ticket, with gross, tare and net weights, the application of net weight to purchase, sales, return and transfer lines, the gate pass, the weighbridge register, and the A4 reports for the ticket, the gate pass and the register. The role center and its Needs Attention list put open items in front of a supervisor, and lists drill down to the ticket behind each number.
Limits
The desktop app is unpackaged and unsigned, with no installer yet, so it is not offered as a download. The apps are in English only and are built for Business Central online, version 29. Where a scale or other device is connected through machine protocols, some of those protocols are commissioned per site and have not yet run on a real device, so test the connection on your own equipment first. We have tested in a sandbox with demo data, not at a live weighbridge.
Keep reading
Ask your vendor to show these steps with the 17-scene checklist. To see what a recall does with the lots that came through the gate, read a mock recall in 15 minutes.
See it on your plant
Bring a delivery note from a real load. Book the weighbridge demo scenario and we will weigh a truck twice, print the ticket and the gate pass, and apply a second truck to the same purchase line.